This is one of the software modules, which together make up the Maxton Business System.

 

 

GENERAL/NOMINAL LEDGER

 

 

Principal features.

Prompt production of Profit & Loss Statement. Shows actual against budget with percentage variance for current period and year-to-date. User may select the month/period or have all 12 months on one report in 12 columns.

12 user defined period-end dates OR standard end-of-month accounting.

Balance Sheet with 'actual' and 'budgets' at any time for any stored period or year.

Trial-balance at any time for any stored period or year.

Journal entries, including 'reversing journals' and cost-centre journals.

Automatic Pre-payments and Accruals with reversing.

Auto-postings for recurring entries.

Full double-entry controls.

Full audit trails with 'drill-down' to invoices or payments giving rise to the general-ledger posting - even for a full year.

Extensive on-screen enquiry on nominal accounts with 'drill-down' to invoices or payments within the Sales Ledger or Purchase Ledger. Options for viewing any period, the year-to-date or all transactions for the previous 12 months. Can also show the full 'journal context' of any posting.

Built-in self-audit and status report on file consistency. Automatic data-recovery in the event of hardware failure or power failure.

Archive for all nominal transactions, one file per year, even after 'balance-forward' period-end or year-end.

Additional Profit & Loss Statements for 'user defined' categories within the standard Profit & Loss account, (like a quick and easy version of the full cost-centres below).

Optional Multiple Cost-centres Analysis with individual P & L Statements.

Automatic data-file export of trial-balance to formats such as Excel, Lotus 123, Ascii text and Dbase.

Options for Networking, Multi-company and Multi-user.

Optional integration with Sales Ledger, Purchase Ledger, Stock control, Job-costing and Payroll. Other 'custom' links are available

There are too many features and options to list here. Please contact us if any feature that you are interested in is not listed above.

 

System design philosophy.

We have always designed our software systems with the User in mind. This has resulted in a very simple and easily understood 'menu' approach where the operator can easily see what the choices and options are without having to remember a great deal. All the sophisticated systems and flexibility have been built-in in the background where the user is not aware and hence not overwhelmed by complexity. This allows the system to be good for 'first-time' users who don't want to be confused, yet it has many features and flexibility only found in the 'high-end' packages costing many times more.

The Maxton General Ledger is designed as an 'open item' ledger including history files and transaction archives. All journals are entered straight into their respective nominal account or cost-centre where they show immediately on any reports or enquiries. An audit trail is automatically printed for security.

The System has a built-in set of nominal accounts which may be used to get a 'quick-start' or as the basis for a more extensive trial balance. Once a set of accounts has been established, the system will automatically place each new account on to its own line on the P&L account or Balance sheet as necessary. The built-in self-auditing 'status-check' will check to ensure that no account is omitted or is added twice to the P&L acc. or Balance sheet.

Each year's transaction history is held in a separate file. These files can be deleted to save space or can be stored indefinitely. When stored as part of the system, the archives allow a history of a nominal account to be printed stretching back for years, even to the point when the system was set up. A second very useful result is that any posting in any of the stored years can be called up and printed or displayed showing all its 'drill-down' detail including the invoice or payment details which gave rise to the journal in the first place.

The Maxton Book-keeping modules are designed to work together in an integrated fashion to provide a complete management system. It is even possible to have both the 32-bit Windows version running on the same PC and or Network as the DOS versions since they share the same Microsoft Standard IEEE data-file format.

 

Capacities.

For most small and medium size businesses there are no practical limits or restrictions. The Maxton General Ledger is designed for a maximum of 999 nominal codes, each of which has no more than 32,000 transactions in any one year. Any number of years may be stored. Total transactions in any month are best kept below 10,000 - all of which may be reversing journals if required. The standard system allows up to 99 transaction types and up to 999 stored 'standard postings' for pre-payments and accruals. The P&L account and Balance sheet may have up to 999 lines. There may be up to 99 cost-centres.

The Software is designed to run on PCs and network workstations running any version of Windows from 98 through to XP, Vista, 7and Linux. The file-server may be running Windows 'Peer to Peer network', Windows Server, Windows NT, Windows 2000, Linux or Novell networking software. The Dos version of the software will run on PCs and network workstations running Windows XP, Windows 95, Windows 98, Windows ME or Dos.

 

Pricing, support and availability.

Prices start at 150 for a single-user Maxton General Ledger, through to approx. 500 for the multi-company version running on a 10-user network. All prices are sterling and normally include 90 days unlimited software maintenance and telephone support. Standard, on-going support contracts are offered each year and are billed quarterly. Support prices start at 4 per month and are dependent on options, version and number of modules.

Leasing instead of buying the software is becoming more popular. The quarterly support contract will cover the leasing charge, telephone support, software maintenance and programme updates. Prices start at 5 per month for a single-user Maxton General Ledger, through to approx. 30 for the multi-company version running on a 10-user network.

Availability is normally immediate and installation is normally carried out by ourselves using the Internet or a modem-link and the PcAnywhere software to anywhere in the UK or Ireland. This link is very useful for on-going support and programme updates.


Click here to download General Ledger 30-day Demo -instructions below (3 Mb -phone 028 9042 4366 for help in setup)

Instructions to down-load this file. First click on the above link, then at 'Do you want to run or save this file' click on 'save'. Select 'Desktop' and then click 'save'. At 'Download complete', click on 'close'. Leave your web-browser and double-click on the new desktop icon. Your system will show a security warning 'Unknown Publisher' - this is normal - click on 'run' to start installation. Please phone us (028)90424366 if you need help.

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Download General Ledger for DOS (1.0Mb - this is not a working demo - phone us for more info.)

 

 

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