This is one of the software modules, which together make up the Maxton Business System.

 

 

POINT-OF-SALE INVOICING

 

Principal features.

Instant production of Cash Sale/Credit Invoices from a simplified screen environment requiring minimal user input thus reducing potential operator error and increasing check-out speeds.

Minimal amount of information required when producing an invoice, ie Customer Number, Item Reference and Quantity required. Customer may be chosen from list or by searching on 'part-name'.

On-screen compilation and view of invoice with options to review, modify and cancel before completing the transaction.

Auto-calculation of line totals, invoice sub-total, VAT and Total Invoice amount.

Invoice creation and printing with many options on plain or pre-printed paper. Includes automatic numbering, discounts, descriptions and settlement discount.

Flexible pricing procedure comprising 6 different price/discount scales per stock item, manual price override and line discount facility.

Immediate update of Stock, Cash-book and Sales Ledger Accounts including normal postings to General (Nominal) Ledger (must be part of an integrated system).

Facility to print 'Pro-Forma' invoices, Delivery notes and Quotations.

Optional delivery address 'look-up' facility.

Built-in self-audit and status report on file consistency. Automatic data-recovery in the event of hardware failure or power failure.

Optional warning for Customers exceeding predetermined Credit Limit.

Full or filtered audit-trail listings can be printed at any time with invoice number audit.

Options for Networking, Multi-company, Multi-currency and Multi-user.

Optional integration with Stock Control, Job-Costing, Sales Order processing and General Ledger. Many other 'custom' links are available

There are too many features and options to list here. Please contact us if any feature that you are interested in is not listed above.

 

System design philosophy.

The Maxton 'Point-of-Sale Invoicing' software is designed to allow a normal PC to be used as an economical alternative to the dedicated till. It includes a sales day-book and cash book and various other history files and transaction archives. All invoices, credits, receipts, discounts and cash-sales are entered straight into their respective day-books where they show immediately on the customers accounts and in Stock Control etc.

Many different methods of setting up customer discounts and quantity discounts are available. This flexibility extends to delivery addresses and also the lay-out of the display for operator input.

We have always designed our software systems with the User in mind. This has resulted in a very simple and easily understood 'menu' approach where the operator can easily see what the choices and options are without having to remember a great deal. All the sophisticated systems and flexibility have been built-in in the background where the user is not aware and hence not overwhelmed by complexity. This allows the system to be good for 'first-time' users who don't want to be confused, yet it has many features and flexibility only found in the 'high-end' packages costing many times more.

The Maxton Book-keeping modules are designed to work together in an integrated fashion to provide a complete management system. It is even possible to have both the 32-bit Windows version running on the same PC and or Network as the DOS versions since they share the same Microsoft Standard IEEE data-file format.

 

Capacities.

For most small and medium size businesses there are no practical limits or restrictions on the number of transactions. The 'Point-of-sale' system must be used in conjunction with Maxton Sales Ledger (see the page on 'sales ledger' for more information). The standard system allows up to 50 lines on one invoice and up to 12 nominal code headings on one cash receipt or cash sale.

The current Version is designed to run on all Windows versions including Windows Vista, Windows XP, Windows NT or Windows 2000 PCs, workstations or network clients. We also have versions which will run on PCs and network workstations running Windows 95, Windows 98 or Dos. The file-server may be running Windows 'Peer to Peer network', Windows XP/NT server, Windows 2000 or Novell networking software.

 

Pricing, support and availability.

Prices start at 150 for a single-user module, through to approx. 400 for the multi-user, multi-company, multi-currency version running on a network. All prices are sterling and normally include 90 days unlimited software maintenance and telephone support. Standard, on-going support contracts are offered each year and are billed quarterly. Support prices start at 5 per month and are dependent on options, version and number of modules.

Leasing instead of buying the software is becoming more popular. The quarterly support contract will cover the leasing charge, telephone support, software maintenance and programme updates. Prices start at 9 per month for a single-user system, through to approx. 50 for the multi-user, multi-company, multi-currency version running on a network.

Availability is normally immediate and installation is normally carried out by ourselves using a modem-link and the PcAnywhere software to anywhere in the UK or Ireland. This link is very useful for on-going support and programme updates.

 

Click here to download a Point-of-Sale Invoicing 30-day Demo -instructions below (2.5 Mb -phone 028 9042 4366 for help)

Instructions to down-load this file. First click on the above link, then at 'Do you want to run or save this file' click on 'save'. Select 'Desktop' and then click 'save'. At 'Download complete', click on 'close'. Leave your web-browser and double-click on the new desktop icon. Your system will show a security warning 'Unknown Publisher' - this is normal - click on 'run' to start installation. Please phone us (028)90424366 if you need help.

 

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