This is one of the software modules, which together make up the Maxton Business System.

 

 

STOCK CONTROL

 

 

Principal features.

Stand-alone system or fully integrated with other Maxton modules.

Comprehensive records on stock and movements. Stored information includes, item code, item description, product group, product code, unit code, vat code, supplier code, quantity on-hand, order quantity, minimum stock level, lead time, item cost, item selling price, 5 other selling prices or discounts, nominal code, labour content and item category. Optional other information includes bar code, 3 alternative supplier codes with their cost price and re-order quantities, pack quantity, pack price and 6 quantity price-breaks and discounts.

Stock day-book is recorded for all movements and includes, date, item code, quantity, reference/invoice/order number, movement type (7 types including write-off) and 5 other optional fields of information.

Sales information stored on each item includes, date of last movement, period turnover quantity, period turnover value, year-to-date turnover quantity, year-to-date turnover value, year-to-date cost of sales, period gross profit and year-to-date gross profit.

Power enquiry option with different search modes.

Standard management reports including: stock lists, stock valuation, re-order report, price lists, turnover report and day-book transaction analysis reports by many filters.

Free format report generator including output to text files for export to spreadsheets etc.

Powerful function for amending cost or selling prices for a range of items selected by item number or by product group. eg. increase selling price 4 to cost plus 30% etc.

Built-in self-audit and status report on file consistency. Automatic data-recovery in the event of hardware failure or power failure.

Day-book transaction archive for each year. Keep archives for any number of years allowing full day-book line-detail and movement history. Searching facilities included.

Optional notes page for each stock item as well as all the normal details.

Optional facilities for 'Bar-stock Management' with special 'stock-take' input screens and special reports for gross-profit, shrinkage, sales-history and variance.

Options for Networking, Multi-company and Multi-user.

Optional integration with POS Invoicing, Purchase ledger, Sales ledger, Sales order processing, Purchase order processing, Job-costing and General Ledger. Many other 'custom' links are available.

There are too many features and options to list here. Please contact us if any feature that you are interested in is not listed above.

 

System design philosophy.

We have always designed our software systems with the User in mind. This has resulted in a very simple and easily understood 'menu' approach where the operator can easily see what the choices and options are without having to remember a great deal. All the sophisticated systems and flexibility have been built-in in the background where the user is not aware and hence not overwhelmed by complexity. This allows the system to be good for 'first-time' users who don't want to be confused, yet it has many features and flexibility only found in the 'high-end' packages costing many times more.

The Maxton Stock Control programme is designed as an easy-to-use database including a Day-book for all the movement transactions.

Each year's Day-book transaction history is held in a separate file. These files can be deleted to save space or can be stored indefinitely. When stored as part of the system, the archives allow a history of a stock item's movements to be printed stretching back for years, even to the point when the system was set up. Any of these Day-book records can be called up, printed or displayed showing all its 'drill-down' detail including date, product, quantity, movement type, reference/invoice number, vat and nominal codes as well as item price or cost at that time.

The Maxton Book-keeping modules are designed to work together in an integrated fashion to provide a complete management system. It is even possible to have both the 32-bit Windows version (presently in development) running on the same PC and or Network as the DOS versions since they share the same Microsoft Standard IEEE data-file format.

 

Capacities.

For most small and medium size businesses there are no practical limits or restrictions. The Maxton Stock Control system is not limited too, but works best where you have no more than 15,000 stock lines. Total Day-book transactions in any month are best kept below 10,000 and are stored in a separate file for each year. The standard system allows any number of years transactions to be stored and reported on.

The Software is designed to run on PCs and network workstations running any version of Windows from 98 through to XP, Vista, 7 and Linux. The file-server may be running Windows 'Peer to Peer network', Windows Server, Windows NT, Windows 2000, Linux or Novell networking software. The Dos version of the software will run on PCs and network workstations running Windows XP, Windows 95, Windows 98, Windows ME or Dos.

 

Pricing, support and availability.

Prices start at 150 for a single-user Stock Control, through to approx. 500 for the multi-user, multi-company version running on a 10-user network. All prices are sterling and normally include 90 days unlimited software maintenance and telephone support. Standard, on-going support contracts are offered each year and are billed quarterly. Support prices start at 4 per month and are dependent on options, version and number of modules.

Leasing instead of buying the software is becoming more popular. The quarterly support contract will cover the leasing charge, telephone support, software maintenance and programme updates. Prices start at 5 per month for a single-user Stock Control, through to approx. 40 for the multi-user, multi-company version running on a 10-user network.

Availability is normally immediate and installation is normally carried out by ourselves using the Internet or a modem-link and the PcAnywhere software to anywhere in the UK or Ireland. This link is very useful for on-going support and programme updates.

 

Click here to download a Stock-Control 30-day Demo -instructions below (2.5 Mb -phone 028 9042 4366 for help)

Instructions to down-load this file. First click on the above link, then at 'Do you want to run or save this file' click on 'save'. Select 'Desktop' and then click 'save'. At 'Download complete', click on 'close'. Leave your web-browser and double-click on the new desktop icon. Your system will show a security warning 'Unknown Publisher' - this is normal - click on 'run' to start installation. Please phone us (028)90424366 if you need help.

Back to other Maxton Software ...

 

Download Stock-Control for DOS (1.0Mb - this is not a working demo - phone us for more info.)

 

 

 

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