This is one of the software modules, which together make up the Maxton Business System.

 

 

SUBCONTRACTOR PURCHASE LEDGER

 

Principal features..

This Module is a specially extended version of the Maxton Purchase Ledger. It includes all the features of the standard Purchase Ledger module (see the page entitled Purchase Ledger). For clarity we have ommited the description of the standard features from this page.
Includes all the features of the standard Maxton Purchase Ledger plus ....
Additional information is recorded about each supplier if they are a subcontractor. This includes CIS certificate and insurance information with expiry dates, National Insurance Number, Contractor Type, number of operatives, accountant details and tax office details. A check-list is given for 'Direct employment Criteria'. Also a check-list is given for 'Self-employment Criteria'. The system also holds notes about the subcontractor and the date of their last payment.

Additional management reports including Subcontractor tax and payments analysis and a Subcontractor summary showing status including expiry dates etc.

Facilities are included to allow the entry of Payments and Tax deductions to the Subcontractors account. The system will track the expiry dates for the Subcontractors Certificate etc and will warn if tax should be deducted. Tax at the appropriate rate will be automatically calculated and deducted if required.

Optional notes page for each supplier as well as all the normal contact details.

All invoice and receipt transactions in the current month may be viewed, modified, printed and or deleted up to the point when the General Ledger is up-dated and finalised for the month. Two months may be 'open' at the same time for input.

Options for Networking, Multi-company, Multi-currency and Multi-user.

Optional integration with Stock Control, Job-Costing, Purchase Order processing, Subcontracts Ledger and General Ledger. Many other 'custom' links are available.



There are too many features and options to list here. Please contact us if any feature that you are interested in is not listed above.

 

System design philosophy.

We have always designed our software systems with the User in mind. This has resulted in a very simple and easily understood 'menu' approach where the operator can easily see what the choices and options are without having to remember a great deal. All the sophisticated systems and flexibility have been built-in in the background where the user is not aware and hence not overwhelmed by complexity. This allows the system to be good for 'first-time' users who don't want to be confused, yet it has many features and flexibility only found in the 'high-end' packages costing many times more.

The Maxton Purchase Ledger is designed as an 'open item' ledger including a Cheque Journal and various other history files and transaction archives. All invoices, credits, payments, discounts, adjustments and cash-purchases are entered straight into their respective day-books where they show immediately on the suppliers accounts etc. However, these new postings are held in a 'batch' where they can be modified or deleted at will. The 'batch' can cover any time period from one day to many months. This is especially helpful if a mistake is found in an entry, say a wrong date has been entered or a cheque payment was entered to the wrong supplier's account. The correction can be made by editing the existing entry - a big improvement over some better known packages!

After the entries have been checked, the audit-trail is printed. The entries up to a particular date are removed from the current 'batch' and become 'fixed' in the files. This ensures data integrity from an auditing point of view. The General ledger is then automatically updated with only the reconciled information. The linked ledgers are completely independent which adds to the flexibility at month-end time; i.e. two periods can be 'open' at the same time to receive postings - more useful flexibility.

All invoices in the files know the date on which they were 'paid' and if it was a part-payment. This gives the basis for some very useful management information on average days to pay and credit limits.

Each year's transaction history is held in a separate file. These files can be deleted to save space or can be stored indefinitely. When stored as part of the system, the archives allow a history of a supplier's account to be printed stretching back for years, even to the point when the system was set up. A second very useful result is that an invoice in any of the stored years can be called up (by supplier, invoice number or by key-word search) and printed or displayed showing all its 'drill-down' detail including product, vat and nominal codes as well as item pricing.

The Maxton Book-keeping modules are designed to work together in an integrated fashion to provide a complete management system. It is even possible to have both the 32-bit Windows version running on the same PC and or Network as the DOS versions since they share the same Microsoft Standard IEEE data-file format.

 

Capacities.

For most small and medium size businesses there are no practical limits or restrictions. The Maxton Purchase Ledger is not limited too, but works best where you have no more than 12,000 suppliers, each of which has no more than 5,000 transactions in any one year. Total transactions in any month are best kept below 10,000. The standard system allows up to 50 lines on one invoice and up to 12 nominal code headings on one cheque/cash payment or petty-cash payment.

The Software is designed to run on PCs and network workstations running any version of Windows from 98 through to XP. The file-server may be running Windows 'Peer to Peer network', Windows NT, Windows 2000 or Novell networking software. The Dos version of the software will run on PCs and network workstations running Windows XP, Windows 95, Windows 98, Windows ME or Dos.

 

Pricing, support and availability.

Prices start at 200 for a single-user Subcontractor Purchase Ledger, through to approx. 500 for the multi-user, multi-company, multi-currency version running on a 10-user network. All prices are sterling and normally include 90 days unlimited software maintenance and telephone support. Standard, on-going support contracts are offered each year and are billed quarterly. Support prices start at 4 per month and are dependant on options, version and number of modules.

Leasing instead of buying the software is becoming more popular. The quarterly support contract will cover the leasing charge, telephone support, software maintenance and programme updates. Prices start at 6 per month for a single-user Purchase Ledger, through to approx. 50 for the multi-user, multi-company, multi-currency version running on a 10-user network.

Availability is normally immediate and installation is normally carried out by ourselves using the internet or a modem-link and the PcAnywhere software to anywhere in the UK or Ireland. This link is very useful for on-going support and programme updates.

 

Click here to download Subcontractors Ledger 30-day Demo (3 Mb -phone 028 9042 4366 for help in setup)

 

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Download Purchase Ledger for DOS (1.0Mb - this is not a working demo - phone us for more info.)

 

 

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