Sales Ledger

Principle Features:

• Statements of account on plain or pre-printed stationery or by email, with the facility to mark overdue items. Options for full history, one month, balance forward or only unpaid items. An optional message may be added to each statement.
• Aged debtor’s report. User may select the time period, customer type, sales-rep. etc.
• Vat analysis and Vat return reports with optional EC Sales list and Intrastat report.
• Invoice creation and printing with many options on plain or pre-printed paper. Includes automatic numbering, discounts, descriptions and settlement discount.
• Management reports including: debtors letters, slow-payers report, outstanding invoices report, customer transaction analysis, credit limits and turnover etc.
• Bank reconciliation and report (when integrated with Maxton Purchase Ledger).
• Cash-flow report (when integrated with Maxton Purchase Ledger).
• Mailing labels and envelope printing.
• Built-in self-audit and status report on file consistency. Automatic data-recovery in the event of hardware failure or power failure.
• Cash-sales and cash-book for non-ledger account postings.
• Sales analysis by Customer, Product, Sales Rep. and 'user defined' categories.
• Invoice archive and Receipt-book archive for any number of years including full invoice line-detail and account history. Searching facilities included.
• Optional notes page for each customer as well as all the normal contact details.
• All invoice and receipt transactions in the current month may be viewed, modified, printed and or deleted up to the point when the General Ledger is up-dated and finalised for the month. Two months may be 'open' at the same time for input.
• Full or filtered audit trail listings can be printed at any time with invoice number audit.
• Payment-performance reports by customer showing 'days to pay' for each invoice.
• Options for Networking, Multi-company, Multi-currency and Multi-user.
• Optional integration with POS Invoicing, Stock Control, Job-Costing, Sales Order processing, Contracts Ledger and General Ledger. Many other 'custom' links are available.

There are too many features and options to list here. Please contact us if any feature that you are interested in is not listed above.

System Design Philosophy.

The Maxton Sales Ledger is designed as an 'open item' ledger including a cash book and various other history files and transaction archives. All invoices, credits, receipts, discounts, adjustments and cash-sales are entered straight into their respective day-books where they show immediately on the customers accounts etc. However, these new postings are held in a 'batch' where they can be modified or deleted at will. The 'batch' can cover any time period from one day to many months. This is especially helpful if a mistake is found in an entry, say a wrong date has been entered or a cash receipt was entered to the wrong customer's account. The correction can be made by editing the existing entry - a big improvement over some better known packages!

After the entries have been checked, the audit-trail is printed. The entries up to a particular date are removed from the current 'batch' and become 'fixed' in the files. This ensures data integrity from an auditing point of view. The General ledger is then automatically updated with only the reconciled information. The linked ledgers are completely independent which adds to the flexibility at month-end time; i.e. two periods can be 'open' at the same time to receive postings - more useful flexibility.

All invoices in the files know the date on which they were 'paid' and if it was a part-payment. This gives the basis for some very useful management information on average days to pay and slow-payers.

Each year's transaction history is held in a separate file. These files can be deleted to save space or can be stored indefinitely. When stored as part of the system, the archives allow a history of a customer's account to be printed stretching back for years, even to the point when the system was set up. A second very useful result is that an invoice in any of the stored years can be called up (by customer, invoice number or by key-word search) and printed or displayed showing all its 'drill-down' detail including product, vat and nominal codes as well as item pricing.

The Maxton Book-keeping modules are designed to work together in an integrated fashion to provide a complete management system.

Capacities.

For most small and medium size businesses there are no practical limits or restrictions. The Maxton Sales Ledger is not limited too, but works best where you have no more than 12,000 customers, each of which has no more than 5,000 transactions in any one year. Total transactions in any month are best kept below 10,000. The standard system allows up to 50 lines on one invoice and up to 12 nominal code headings on one cash receipt or cash sale.

Click here for more pricing options.